Anti-Spam Policy

Introduction

This document articulates the Anti-Spam Policy (“Policy”) established by INBOXDOCTOR LLC (“Company”), crafted to ensure rigorous compliance with applicable legal, regulatory, and ethical standards governing electronic communications and internet marketing. Violations of this Policy may result in immediate termination of privileges, account deactivation, and reporting to relevant authorities.

Scope of Application

This Policy is applicable to all individuals utilizing the Company’s email systems or services, including users, members, customers, employees, contractors, and any affiliated entities.

Definition of Spam

For the purposes of this Policy, "spam" refers to any unsolicited electronic communication sent without the explicit, informed, and verifiable consent of the recipient. Activities encompassed under this definition include:

1. Direct Spam: Sending email communications to recipients who have not provided explicit consent.
2. Indirect Spam: Activities such as:

• Sharing email lists with third parties for unsolicited marketing.
• Utilizing automated tools (e.g., scripts, bots) to generate or disseminate bulk messages.
• Misrepresenting sender details or manipulating header information to evade spam detection systems.

Regulatory Compliance

INBOXDOCTOR LLC adheres to globally recognized anti-spam regulations, including but not limited to:

• CAN-SPAM Act (USA): Requires transparent sender information, truthful subject lines, and a functional opt-out mechanism.
• General Data Protection Regulation (GDPR, EU): Mandates explicit consent and protects the privacy of recipients’ personal data.
• Canada’s Anti-Spam Legislation (CASL): Prohibits sending electronic communications without prior consent.

All marketing communications transmitted via InboxDoctor services must:

• Clearly identify the sender.
• Include a visible and operable unsubscribe option.
• R00eflect honesty and accuracy in subject lines and content.

Spam Detection and Mitigation

The Company employs sophisticated spam detection systems to monitor all inbound and outbound communications. If a legitimate message is mistakenly flagged as spam, users are encouraged to notify the recipient and contact support@InboxDoctor.ai for resolution.

Zero-Tolerance Stance

InboxDoctor strictly prohibits all forms of spamming. Prohibited activities include but are not limited to:

• Sending unsolicited bulk marketing emails.
• Using InboxDoctor services to promote products, services, or programs without explicit recipient consent.
• Posting advertisements in forums, message boards, or chat rooms that contravene the platform’s rules.

Prohibited Advertisements in Public Domains

Advertising activities that violate platform-specific guidelines are considered spam. Examples of prohibited behaviors include:

• Promoting unrelated services or products in specialized discussion forums.
• Posting job listings or event promotions in groups with unrelated topics.

It is the responsibility of users to review and comply with the rules of each platform before engaging in any promotional activity.

Consent and Verification

All marketing communications must be preceded by explicit, verifiable consent from recipients. Acceptable practices for obtaining consent include:

• Integrating opt-in mechanisms on websites.
• Utilizing double opt-in processes to confirm subscriptions.

InboxDoctor maintains detailed records of recipient consent to ensure transparency and compliance with audit requirements.

Reporting Violations

Users who receive unsolicited communications or suspect spamming activity via InboxDoctor services are urged to report incidents to support@inboxdoctor.ai. Reports should include pertinent details, such as the sender’s email address and the content of the message, to facilitate a thorough investigation.

Enforcement and Penalties

Violations of this Policy will result in one or more of the following actions:

1. Issuance of formal warnings.
2. Suspension or permanent revocation of access to InboxDoctor services.
3. Blacklisting of accounts and reporting to relevant regulatory authorities.

InboxDoctor reserves the right to pursue legal remedies as necessary.

Policy Updates and Notifications

INBOXDOCTOR LLC retains the authority to revise this Policy to reflect evolving legal and operational standards. Significant updates will be communicated to users through email or platform notifications.

For further inquiries or clarifications regarding this Policy, please contact support@inboxdoctor.ai.